Planning a successful event – whether it be a wedding, birthday party, or corporate gathering – can be intimidating. With so much to think about, it’s easy to get overwhelmed. As an experienced event coordinator with over 20 years in the business, I’ve seen countless events succeed and fail. Here are my five main keys to making your event fun and successful.

Create A Timeline And Stick To It

One of the most important things you can do is create a timeline that outlines the entire event from start to finish. This timeline should include all of the major activities like when vendors arrive, when speeches will be made, when food will be served and more. Once you have this timeline created, make sure everyone involved – including vendors, staff and attendees – are aware of it and stick to it as closely as possible.

Plan For The Unexpected

No matter how well you plan for an event, something unexpected is bound to happen at some point. Whether it is a technical glitch or a last-minute change in plans due to weather or other factors, you need to be prepared for anything that might come up on the day of your event. Having contingency plans in place can help ensure that any hiccups are handled quickly and without too much disruption.

Another way to ensure a smooth and stress-free event is to consider a professional venue like the Memory Garden in Monterey. The Memory Garden offers a stunning and expansive outdoor setting for those looking to make their nuptials extra special. With the help of our highly experienced staff, you can rest assured that your big day will go off without a hitch. From indoor ceremonies to outdoor events, allow us to provide you with an impeccable backdrop for creating memories that will last forever!

Make Sure Everyone Has What They Need

From guests to vendors, everyone involved needs access to what they need in order for your event to run smoothly. Make sure that there is plenty of parking available if guests are driving themselves and provide enough seating for all attendees if needed. If vendors require specific items like tables or chairs make sure they have what they need ahead of time so they don’t have to scramble on the day of the event.

Be Flexible

Things rarely go exactly according to plan at events so having the flexibility (and patience!) necessary will help ensure everything runs smoothly no matter what comes up during the course of your event. Being flexible also means being open-minded enough to accept changes or suggestions from others who may have different ideas about how certain things should be done or who may bring insight into areas where you may not have considered before.

Be Professional & Polite

Last but not least, always remember that being professional and polite goes a long way when planning an event — especially when working with vendors and other professionals involved with your gathering! Take care not only of yourself but also those around you by showing respect for their time and efforts which will ultimately result in better customer service and more successful events overall!


When it comes down to it, these five key elements are essential for planning any successful function – from weddings and birthdays parties right through corporate gatherings! Taking time beforehand to plan out logistics such as creating timelines and contingency plans while making sure everyone has what they need will help ensure your event runs smoothly no matter what happens on the day itself! Additionally, being flexible yet professional throughout the process will help make sure all participants feel comfortable which ultimately leads towards a more enjoyable experience for everyone involved! Good luck!